Vera Institute of Justice (“Vera”) is an independent, nonpartisan, 501(c)(3) nonprofit center for justice policy and practice, with offices in New York City, Washington, DC, New Orleans, and Los Angeles. Vera’s mission is to drive change and to urgently build and improve justice systems that ensure fairness, promote safety, and strengthen communities. We work with others who share our vision to tackle the most pressing injustices of our day—from the causes and consequences of mass incarceration, racial disparities, and the loss of public trust in law enforcement, to the unmet needs of the vulnerable, the marginalized, and those harmed by crime and violence.

To assist with Vera’s efforts, Vera is now seeking qualified document translation service providers to work with Vera to provide:

At Vera, we host a variety of webinars, virtual and in-person meetings, virtual learning communities, and training and technical assistance events about accessibility, community engagement, marginalization, violence, victimization, and other related topics. Vera is committed to ensuring access at our in person and virtual events and meetings for people with disabilities, people who are Deaf, people who speak languages other than English, and people who hold an intersectional identity. 

Vera seeks language translation service providers who will work collaboratively with us to provide translated documents of materials for our variety of virtual and in-person meetings and events. We expect to need over 500 documents translated in the next 5 years. These services may be provided on an as-needed basis to Vera by agreement described in specific task orders and based on the terms set forth in a master agreement with Vera. Please note that execution of a master agreement would not guarantee any minimum amount of work. The typical request will be for documents translated to and from English and Spanish. We will require emails, documents, PowerPoints, and a variety of training curriculum to be translated within 2-3 business days. 

Interested and qualified Vendors that meet the following minimum qualifications are invited to submit a response to this RFP. Vendors who are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities will not be considered.

Formatting for all documents must be identical to the original version. The ability to duplicate documents with graphics is also imperative. 

During the review process, we will focus primarily on the following criteria to evaluate responses from Vendors that meet the Minimum Qualifications:

Vera seeks to ensure the maximum practicable inclusion of diverse partners in our work. Vera encourages submission of proposals from disadvantaged business enterprises and companies owned by people with disabilities, Deaf people, people of color, women, immigrants, people who identify as members of the LGBTQ communities, and veterans. Vera does not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, age, ancestry, national origin, disability, or veteran status in consideration of this award. We encourage our partners that qualify to include self-certification or third-party agency certification as part of their application to work with Vera. We also encourage all our partners to include a description of their commitment to diversity and inclusion, as well as how this commitment strengthens their work product.

Vera has the right to amend or cancel this RFP at any time. Vera reserves the right, at the time of evaluation of any Response, to request any additional information that it deems necessary. Vera further reserves the right to reject any or all Responses after evaluation, and to be the sole judge of the merits of those received. Vera will not be responsible for late or incomplete responses. Any Response which does not comply with this RFP may not be considered. Vera will not return any materials it receives, and will not reimburse applicants for any costs incurred in developing a Response. Any proprietary material submitted with the proposal that is considered confidential by the bidder must identified as such. Submission of quote does not constitute any type of binding agreement or contract. Master agreements will have a term of five years or less, as determined by Vera. 

Any questions regarding this RFP should be directed to: 

Mayra Melendez, mmeledez@vera.org, (212) 376-3170

Vera Institute of Justice, Inc.

34 35th Street, Suite 4-2-A

Brooklyn, NY 11232